One plan. One price. No demo.
Manual COI tracking costs roughly $36,400 a year in staff time alone. COIPilot costs $2,988.
COIPilot
$249/month
Billed monthly. Cancel any time. No setup fee.
No credit card required to start.
Everything is included
- Unlimited certificate reviews — never priced per document
- Up to 250 tracked vendors
- AI reading of ACORD 25 certificates, including scans
- Your own limits and endorsement requirements
- Vendor upload portal — no account needed on their side
- Automatic deficiency emails to vendors and their agents
- Expiration reminders at 45, 30, 15, 7 and 1 days
- Full audit trail of every request, review and reminder
- Unlimited team members
The arithmetic
- Staff time on manual tracking
- $36,400/yr
- Typical COI error cost
- $25,000–45,000/yr
- COIPilot
- $2,988/yr
Excludes the six-figure liability a single expired certificate can create, which is the part nobody budgets for.
Questions
- Is there really no demo call?
- No. You sign up, set your requirements, add a vendor, and they can be uploading within minutes. We think requiring a sales call to evaluate a $249 product is a tax on your time.
- What happens when I exceed 250 vendors?
- Get in touch and we will price the larger tier with you. We would rather have that conversation once you are getting value than gate you at signup.
- Do you charge per certificate?
- No. Reviews are unlimited. A vendor who submits four corrected certificates costs the same as one who gets it right first time — charging per document would penalise you for enforcing your own standards.
- What if the AI misreads a certificate?
- Every extraction is stored with a confidence score, and the original PDF is always one click away. Low-confidence documents are flagged for review rather than silently passed. The compliance verdict itself is produced by a deterministic rules engine, so it is reproducible and traceable to the requirement it failed.
- Can I cancel any time?
- Yes, monthly with no notice period, from the billing page. You keep access until the end of the period you paid for.
- Where is our data held?
- Certificates are stored in a private bucket and are never public. Each account is isolated at the database level, so one customer's data is unreachable from another's session.
Still deciding? See exactly how it works.
One expired certificate costs more than a decade of COIPilot.
Start with your riskiest ten subcontractors. Cancel in one click if it does not earn its place.